BUSINESS OFFICE

ST. JOHNS RIVER STATE COLLEGE

Solicitation Number: RFP-SJR-02-2018

Solicitation Name: Food Service Provider for the St. Augustine Campus for St. Johns River State College

Description: St. Johns River State College serves students in Putnam, St. Johns and Clay counties. SJR State is issuing the RFP to identify a qualified food service provider who can provide the College the best solution for servicing and providing food service concessions on the College’s St. Augustine Campus. The contract for this RFP will be awarded to the vendor who best meets the need of the college.

It is the Bidder’s responsibility to check the dedicated web page for this bid in order to stay up to date with any changes, addenda or general announcements related to the RFP. The webpage can be accessed at: http://www.sjrstate.edu/022018

Schedule:
The following schedule is a general guideline for issuance and recommendation of award of this RFP and issuance of the contract. The College may change the dates of any events of this RFP and the issuance of the Contract. Any changes to this schedule will be posted on the webpage dedicated to this RFP which can be found at: http://www.sjrstate.edu/022018

Tentative Dates Schedule

Issue RFP Thursday, April 5, 2018
Pre Bid Meeting & Tour of Grounds Monday, April 16, 2018
Written questions due by 2:00 p.m. *submit via email Tuesday, April 24, 2018
Proposals Due by 2:00 p.m. Tuesday, May 1, 2018
Public Bid Opening at 2:30 p.m. Tuesday, May 1, 2018
Short List of Proposers Meeting Monday, May 7, 2018
Proposer Interviews Monday, May 14, 2018
Evaluation Committee Final Review Monday, May 14, 2018
Intent to Award Issued Tuesday, May 15, 2018
Protest Period May 15 – May 18, 2018
*Issue Bid Award Friday, May 18, 2018
*Initial Contract Term July 1, 2018 – June 30, 2019

*Assumes no protest

PRE-BID MEETING:
The college will conduct a pre-bid meeting on Monday , April 16, 2018. The meeting will begin at 2:30 pm EST. The meeting will be held on the St. Augustine Campus in the Administrative Conference Room, (Room # A-109). Attendance at the pre-bid meeting is a mandatory requirement to be considered a ‘Responsive Bidder’.
                             3.2.1 Americans with Disabilities Act of 1990 If special accommodations
                             are required in order to attend any Public Meeting, Pre-Bid Conference,
                             Tour of Grounds, etc., contact the Director of Purchasing & Auxiliary
                             Services via email at or at 386-312-4156.

PUBLIC BID OPENING:
St. Johns River State College will conduct a Public bid/proposal opening on Tuesday, May 1, 2018 at 2:30 pm. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

EVALUATION COMMITTEE REVIEW OF RESPONSIVE PROPOSALS/SHORT-List:
If needed or desired, the college reserves the right to conduct an evaluation committee meeting on Monday, May 7, 2018, the purpose of this meeting is to create a ‘short – list’ of proposers which will be invited to participate in the interview and or demonstration process. The meeting will begin at 10:00 AM EST. The meeting will be held on the St. Augustine Campus in the Administrative Conference Room, (Room # A-109).
The Evaluation Committee Meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

EVALUATION COMMITTEE FINAL REVIEW:
The college will conduct a final evaluation committee meeting in an effort to select the vendor in which the committee intends to award the contract to on Monday May 14, 2018. The meeting will begin immediately following Proposer Interviews. The meeting will be held on the St. Augustine Campus in the Administrative Conference Room, (Room # A-109). The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

Document Name:                       Document Issue Date
Invited to Participate                   April 5, 2018
RFP Specifications                      April 5, 2018
Addenda 1                                   April 24, 2018
Addenda 2                                   April 24, 2018
Notice of Schedule Change         April 24, 2018
Intent to Award                            May 17, 2018
Notice of Bid Award                    May 24, 2018

Contact for RFQ solicitation questions:

(386) 312-4156