ST. JOHNS RIVER STATE COLLEGE
Solicitation Number: RFP-SJR-02-2018
Solicitation Name: Food Service Provider for the St. Augustine Campus for St. Johns River State College
Description: St. Johns River State College serves students in Putnam, St. Johns and Clay counties. SJR State is issuing the RFP to identify a qualified food service provider who can provide the College the best solution for servicing and providing food service concessions on the College’s St. Augustine Campus. The contract for this RFP will be awarded to the vendor who best meets the need of the college.
It is the Bidder’s responsibility to check the dedicated web page for this bid in order to stay up to date with any changes, addenda or general announcements related to the RFP. The webpage can be accessed at: http://www.sjrstate.edu/022018
The following schedule is a general guideline for issuance and recommendation of award of this RFP and issuance of the contract. The College may change the dates of any events of this RFP and the issuance of the Contract. Any changes to this schedule will be posted on the webpage dedicated to this RFP which can be found at: http://www.sjrstate.edu/022018
Tentative Dates Schedule
|Issue RFP||Thursday, April 5, 2018|
|Pre Bid Meeting & Tour of Grounds||Monday, April 16, 2018|
|Written questions due by 2:00 p.m. *submit via email||Tuesday, April 24, 2018|
|Proposals Due by 2:00 p.m.||Tuesday, May 1, 2018|
|Public Bid Opening at 2:30 p.m.||Tuesday, May 1, 2018|
|Short List of Proposers Meeting||Monday, May 7, 2018|
|Proposer Interviews||Monday, May 14, 2018|
|Evaluation Committee Final Review||Monday, May 14, 2018|
|Intent to Award Issued||Tuesday, May 15, 2018|
|Protest Period||May 15 – May 18, 2018|
|*Issue Bid Award||Friday, May 18, 2018|
|*Initial Contract Term||July 1, 2018 – June 30, 2019|
*Assumes no protest
The college will conduct a pre-bid meeting on Monday , April 16, 2018. The meeting will begin at 2:30 pm EST. The meeting will be held on the St. Augustine Campus in the Administrative Conference Room, (Room # A-109). Attendance at the pre-bid meeting is a mandatory requirement to be considered a ‘Responsive Bidder’.
3.2.1 Americans with Disabilities Act of 1990 If special accommodations
are required in order to attend any Public Meeting, Pre-Bid Conference,
Tour of Grounds, etc., contact the Director of Purchasing & Auxiliary
Services via email at or at 386-312-4156.
PUBLIC BID OPENING:
St. Johns River State College will conduct a Public bid/proposal opening on Tuesday, May 1, 2018 at 2:30 pm. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.
EVALUATION COMMITTEE REVIEW OF RESPONSIVE PROPOSALS/SHORT-List:
If needed or desired, the college reserves the right to conduct an evaluation committee meeting on Monday, May 7, 2018, the purpose of this meeting is to create a ‘short – list’ of proposers which will be invited to participate in the interview and or demonstration process. The meeting will begin at 10:00 AM EST. The meeting will be held on the St. Augustine Campus in the Administrative Conference Room, (Room # A-109).
The Evaluation Committee Meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.
EVALUATION COMMITTEE FINAL REVIEW:
The college will conduct a final evaluation committee meeting in an effort to select the vendor in which the committee intends to award the contract to on Monday May 14, 2018. The meeting will begin immediately following Proposer Interviews. The meeting will be held on the St. Augustine Campus in the Administrative Conference Room, (Room # A-109). The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.
Document Name: Document Issue Date
Invited to Participate April 5, 2018
RFP Specifications April 5, 2018
Addenda 1 April 24, 2018
Addenda 2 April 24, 2018
Notice of Schedule Change April 24, 2018
Intent to Award May 17, 2018
Notice of Bid Award May 24, 2018
Contact for RFQ solicitation questions: