BUSINESS OFFICE

ST. JOHNS RIVER STATE COLLEGE

Solicitation Number: RFP-SJR-03-2018

Solicitation Name: Security Services for St. Johns River State College

Description: St. St. Johns River State College serves students in Putnam, St. Johns and Clay counties. SJR State issuing the RFP to identify a qualified contractor who can provide security services for its campuses located in Orange Park, and St. Augustine and services for its Campus in Palatka on an as-needed basis. The contract for this RFP will be awarded to the vendor who best meets the need of the college.

It is the Bidder’s responsibility to check the dedicated web page for this bid in order to stay up to date with any changes, addenda or general announcements related to the RFP. The webpage can be accessed at: http://www.sjrstate.edu/032018

Schedule:
The following schedule is a general guideline for issuance and recommendation of award of this RFP and issuance of the contract. The College may change the dates of any events of this RFP and the issuance of the Contract. Any changes to this schedule will be posted on the webpage dedicated to this RFP which can be found at: http://www.sjrstate.edu/032018

Tentative Dates Schedule

Issue RFP Tuesday, April 17, 2018
Mandatory Pre-Bid Meeting Tuesday, April 24, 2018
@ 2:30pm EST
Written questions due by 2:00 p.m. *submit via email Tuesday, May 8, 2018
Proposals Due by 2:00 p.m. Tuesday, May 22, 2018
Public Opening of Proposals Tuesday, May 22, 2018
SHORT-List of Proposers Meeting Tuesday, May 29, 2018
Proposer Interviews Monday, June 4, 2018
2:00 - 3:30pm EST
Evaluation Committee Final Review Monday, June 4, 2018
Issue Intent to Award Recommendation* Tuesday, June 5, 2018
Protest Period June 5 – June 8, 2018
*Initial Contract Term July 1, 2018 – June 30, 2019

*The Bid Award in contingent upon acceptance and approval by the St. Johns River State College Board of Trustees of the recommended Intent to Award. The recommendation of the Intent to Award will be presented at the June board meeting on June 20, 2018 beginning at 3:00pm EST on the Palatka Campus, located at 5001 St. Johns Ave Palatka FL 32177 in the Board Room, Building A, Room A-154.

PRE-BID MEETING:
The college will conduct a pre-bid meeting on April 24, 2018. The meeting will begin at 2:30 pm EST. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. Attendance at the pre-bid meeting is a mandatory requirement to be considered a ‘Responsive Bidder’.
                             3.2.1 Americans with Disabilities Act of 1990 If special accommodations
                             are required in order to attend any Public Meeting, Pre-Bid Conference,
                             Tour of Grounds, etc., contact the Director of Purchasing & Auxiliary
                             Services via email at or at 386-312-4156.

PUBLIC BID OPENING:
St. Johns River State College will conduct a Public bid/proposal opening on May 22, 2018 at 2:30 pm. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

EVALUATION COMMITTEE REVIEW OF RESPONSIVE PROPOSALS/SHORT-List:
If needed or desired, the college reserves the right to conduct an evaluation committee meeting on May 29, 2018, the purpose of this meeting is to create a ‘short – list’ of proposers which will be invited to participate in the interview and or demonstration process. The meeting will begin at 2:00 PM EST. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154.
The Evaluation Committee Meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

EVALUATION COMMITTEE FINAL REVIEW:
The college will conduct a final evaluation committee meeting in an effort to select the vendor in which the committee intends to award the contract to on June 4, 2018. The meeting will begin immediately following Proposer Interviews. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

PLEASE NOTE: THE COLLEGE HAS AN OPTION TO RECOMMEND AN AWARD(S) BASED ON THE INITIAL EVALUATION COMMITTEE MEEETING SCORING AND NOT CONDUCT INTERVIEWS/FINAL EVALUATIONS.

Document Name:                       Document Issue Date
Invited to Participate                    April 17, 2018
RFP Specifications                       April 17, 2018
Addenda 1                                    April 26, 2018
Pre-Bid Sign In Sheet                   April 26, 2018
Notice to Recommend Award       May, 30, 2018

Contact for RFP solicitation questions:

(386) 312-4156