ST. JOHNS RIVER STATE COLLEGE
Solicitation Number: RFP-SJR-20-2016
Solicitation Name: Food Service Provider (Orange Park Campus)
Description: SJR State is issuing the RFP to identify a qualified food service provider who can provide the College the best solution for servicing and providing food service concessions on the College's Orange Park Campus. The contract for this RFP will be awarded to the vendor who best meets the need of the college.
Schedule: The following schedule is a general guideline for issuance and recommendation of award of this RFP and issuance of the contract. The College may change the dates of any events of this RFP and the issuance of the Contract.
Tentative Dates Scheduled:
|Issue RFP||Wednesday, October 19, 2016|
|Mandatory Pre-Bid Meeting||Wednesday, November 2, 2016|
|Written questions due by 2:00 pm
*submit via email
|Wednesday, November 9, 2016|
|Proposals Due by 2:00 p.m.||Wednesday, November 16, 2016|
|Public Opening of Proposals||Wednesday, November 16, 2016|
|SHORT-List of Proposers Meeting||Thursday, November 17, 2016|
|Proposer Interviews||Monday, November 28, 2016|
|Evaluation Committee Final Review||Monday, November 28, 2016|
|Issue Intent to Award||Tuesday, November 29, 2016|
|Protest Period||November 30 – December 2, 2016|
|*Issue Bid Award
*assumes no protests
|Monday, December 5, 2016|
|Initial Contract Term||January 1, 2017 – June 30, 2018|
The college will conduct a pre-bid meeting on November 2, 2016. The meeting will begin at 1:30 pm EST. The meeting will be held on the Orange Park Campus in the Thrasher Horne Conference Center, Suite E (Room P-1203).
Attendance at the pre-bid meeting is a mandatory requirement to be considered a ‘Responsive Bidder’.
3.2.1 Americans with Disabilities Act of 1990
If special accommodations are required in order to attend any Public Meeting, Pre-Bid Conference, Tour of Grounds, etc., contact the Director of Purchasing and Auxiliary Services via email at or at 386-312-4156.
PUBLIC BID OPENING
St. Johns River State College will conduct a Public bid/proposal opening at 2:30pm on November 16, 2016. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.
EVALUATION COMMITTEE REVIEW OF RESPONSIVE PROPOSALS/SHORT-List
If needed or desired, the college reserves the right to conduct an evaluation committee meeting on November 17, 2016, the purpose of this meeting is to create a ‘short – list’ of proposers which will be invited to participate in the interview and or demonstration process. The meeting will be held beginning at 2:30PM EST. The meeting will be held on the Orange Park Campus in the Thrasher Horne Conference Center, Suite E (Room P-1203).
The Evaluation Committee Meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.
EVALUATION COMMITTEE FINAL REVIEW
The college will conduct a final evaluation committee meeting in an effort to select the vendor in which the committee intends to award the contract to on November 28, 2016. The meeting will begin at 3:30pm EST. The meeting will be held on the Orange Park Campus in the Thrasher Horne Conference Center, Suite E (Room P-1203). The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.
Document Name: Document Issue Date
Invited Participants Wednesday, October 19, 2016
RFP-SJR-20-2016 Wednesday, October 19, 2016
Addenda 1 Wednesday, October 26, 2016
Addenda 2 Monday, November 14, 2016
Notice of Meeting
Demo Schedule Monday, November 14, 2016
Intent to Award Monday, November 28, 2016
Bid Award Monday, December 5, 2016
Contact for solicitation questions: