BUSINESS OFFICE
SOLICITATION NUMBER: BID-SJR-16-2021
SOLICITATION NAME: Re-Decking of Walkways, St. Augustine Campus
STATUS OF BID: Open
DESCRIPTION: This project will consist of the removal of existing wood decking at the walkway that spans across the retention pond at the St. Augustine campus. The existing wood decking is causing a trip hazard and is deteriorating. There will be two options for the replacement: Base Bid: Removing the existing decking and replacing with a new P.T. wood decking system and Bid Alt #1: Removing the existing decking and adding additional support joists and a new composite wood decking with concealed fasteners. All of the remaining railings, piers and existing Gazebo are to remain so they must be protected during this project.
INVITATION TO BID
This project is open to prequalified bidders.
BID ID
This bid is identified as BID-SJR-16-2021.
BIDDING DOCUMENTS
Invited bidders are eligible to receive a free digital copy from CRG Architects of the bidding documents only after attending, and signing the attendance log at the Mandatory Pre-Bid Meeting.
MANDATORY PRE-BID MEETING
Attendance at a mandatory pre-bid meeting by you or a representative of your company is a requirement in order to be eligible to bid on this project. Attendance will be taken. The meeting will be held on September 21, 2021, at 11:00 a.m in Valhalla Hall on the Palatka Campus, 5001 St. Johns Avenue, Palatka, Florida.
A tour of the work site can be scheduled after the meeting. Social Distancing will be observed and masks are recommended. An overview of the plans and scope of work will be verbally discussed at the meeting.
BID WEB PAGE
Information and notices pertaining to this bid will be posted on the College web page dedicated to this bid at https://www.sjrstate.edu/162021. The web page will be updated as the bid process progresses. Bidders are required to monitor the web page during the entire bid process for informational updates, and notices. Note: Addenda to the plans/specs, if any, for the project will be issued directly from the architect to primary bidder plan holders. Addenda content, Bid tally, and notice of intent to award will be posted on the page.
DEADLINE FOR BID SUBMISSION
Sealed bids, clearly marked on the outside with the name of your firm and BID-SJR-16-2021, are due to Terry Thomas, Director of Capital Assets and Risk Management, St. Johns River State College, Business Office, 5001 St. Johns Avenue, Palatka, Florida 32177 by 2:30 p.m. on October 21, 2021. It is the responsibility of the bidder to ensure delivery to the correct location. Faxed, e-mailed, conditional, improperly identified submission and bids delivered to the wrong location, and/or not received by the deadline at the location listed above will not be considered. The College is not responsible for any expense incurred by the bidder in responding to this bid. Failure of the US mail, a delivery service, or a hand deliverer to deliver the response to the correct location by the deadline for submission shall not constitute an extension to the deadline.
BID OPENING-PUBLIC MEETING
Bids received by the deadline date and time listed above will be publicly opened and prices read aloud on October 21, 2021, at 4:00 p.m. in Room A-154 in the Administration Building on the SJR State Palatka Campus, 5001 St. Johns Ave., Palatka FL 32177. Bidders are invited to attend the bid opening but attendance is not mandatory. Bidders are cautioned to make no assumption concerning award until the bid tally and notice of intent to award bid is posted on the web page at https://www.sjrstate.edu/162021 which is expected on October 25, 2021. Masks are recommended for attendance at the meeting.
BASIS FOR AWARD
SJR State anticipates awarding BID-SJR-16-2021 to a single bidder submitting the lowest lump sum bid, meeting all bid specifications and within budget parameters. SJR State reserves the right to reject any or all bids submitted, to waive any informalities in regards thereto, to waive any minor deviations in an otherwise valid bid proposal, to rebid or not, and to accept the bid which will be in the best interest of the College. The College is not necessarily bound to accept the lowest bid if that bid is contrary to its best interest.
ANTICIPATED AWARD
Bid award is anticipated October 29, 2021. Bid award will be posted on the web page at https://www.sjrstate.edu/162021. The successful bidder will enter into contract with the College immediately following award with notice to proceed to follow thereafter. No bidder may withdraw its bid for 60 days after bid opening.
| Document Name: | Issue Date: |
|---|---|
| Invitation to Bid | Friday, September 10, 2021 |
| Listing of Contractors Invited to Bid | Friday, September 10, 2021 |
| Addenda 1 | Monday, October 4, 2021 |
| Addenda 2 | Thursday, October 21, 2021 |
| Bid Price Tally | Monday, November 1, 2021 |
| Notice of Intent to Award Bid | Wednesday, November 10, 2021 |
SJR State contact for information is Terry Thomas, Director of Capital Assets and Risk Management,
(386) 312-4110