BUSINESS OFFICE
Solicitation Number: BID-SJR-14-2023
Solicitation Name: Chiller and Cooling Tower Replacement Project, Orange Park Campus
Status of BID: Open
Description: The scope of work for this project includes the installation of a new water-cooled chiller, cooling tower, and primary chilled water pump to make the existing 700-ton chiller system N+1 redundant. If one piece of equipment breaks, the other equipment will still be able to handle the full load. The existing 350-ton chiller system will be demolished, and an air-cooled chiller system will be installed as part of this project to serve the campus in low-load and emergency conditions.
INVITATION TO BID
This project is open to prequalified contractors only.
BID ID
This bid is identified as BID-SJR-14-2023.
BIDDING DOCUMENTS
Invited bidders are eligible to receive a free digital copy from Terry Thomas, St. Johns River State College of the bidding documents only after attending and signing the attendance register at the Mandatory Pre-Bid Meeting.
MANDATORY PRE-BID MEETING
Attendance at a mandatory pre-bid meeting by you or a representative of your company is a requirement in order to be eligible to bid on this project. Attendance will be taken. The meeting was held on April 30 at 9:30 a.m. in Room L0118 in the Library on the Orange Park Campus, 283 College Drive, Orange Park, Florida.
BID WEB PAGE
Information and notices pertaining to this bid will be posted on the College web page dedicated to this bid at https://www.sjrstate.edu/142023. The web page will be updated as the bid process progresses. Bidders are required to monitor the web page during the entire bid process for informational updates, and notices. Note: Addenda to the plans/specs, if any, for the project will be issued directly from the architect to primary bidder plan holders. Addenda content, Bid tally, and notice of intent to award will be posted on this page.
DEADLINE FOR BID SUBMISSION
Sealed bids, clearly marked on the outside with the name of your firm and BID-SJR-14-2023, are due to Terry Thomas, Director of Capital Assets and Risk Management, St. Johns River State College, Business Office, 5001 St. Johns Avenue, Palatka, Florida 32177 by 2:00 p.m. on June 10, 2024. It is the responsibility of the bidder to ensure delivery to the correct location. Faxed, e-mailed, conditional, improperly identified submission and bids delivered to the wrong location, and/or not received by the deadline at the location listed above will not be considered. The College is not responsible for any expense incurred by the bidder in responding to this bid. Failure of the US mail, a delivery service, or a hand deliverer to deliver the response to the correct location by the deadline for submission shall not constitute an extension to the deadline.
BID OPENING-PUBLIC MEETING
Bids received by the deadline date and time listed above will be publicly opened and prices read aloud on June 10, 2024, at 2:30 p.m. in Room A-152, Valhalla Hall, in the Administration Building on the SJR State Palatka Campus, 5001 St. Johns Ave., Palatka FL 32177. Bidders are invited to attend the bid opening, but attendance is not mandatory. Bidders are cautioned to make no assumption concerning award until the bid tally and notice of intent to award bid is posted on the web page at https://www.sjrstate.edu/142023 which is expected on June 11, 2024.
BASIS FOR AWARD
SJR State anticipates awarding BID-SJR-14-2023 to a single bidder submitting the lowest lump sum bid, meeting all bid specifications and within budget parameters. SJR State reserves the right to reject any or all bids submitted, to waive any informalities in regards thereto, to waive any minor deviations in an otherwise valid bid proposal, to rebid or not, and to accept the bid which will be in the best interest of the College. The College is not necessarily bound to accept the lowest bid if that bid is contrary to its best interest.
ANTICIPATED AWARD
Bid award is anticipated on June 19, 2024. Bid award will be posted on the web page at https://www.sjrstate.edu/142023. The successful bidder will enter into contract with the College immediately following award with notice to proceed to follow thereafter. No bidder may withdraw its bid for 60 days after bid opening.
| Document Name: | Issue Date: |
|---|---|
| Invitation to Bid | May 9, 2024 |
| Addendum 1 | Tuesday, May 21, 2024 |
| Addendum 2 | Wednesday, June 5, 2024 |
| Notice of Intent To Award Bid | Wednesday, June 12, 2024 |
SJR State contact for information is:
Terry Thomas, Asst. VP of Facilities, Planning, and Capital Projects,
(386) 312-4110